Per email communication from the Office of Postdoctoral Affairs on April 21, 2020:

From: Office of Postdoctoral Affairs <postdocadmin@ncsu.edu>
Date: Tue, Apr 21, 2020 at 11:02 AM
Subject: Yearly Performance Review for Postdocs Due June 30, 2020
To:
Cc: Laura Demarse <ledemars@ncsu.edu>, Peter Harries <pjharrie@ncsu.edu>

Postdoc supervisor,

This message serves to remind you that all postdocs should have yearly performance review meetings with their supervisor(s) in June of each year. This process should be documented using one of our two approved forms (your choice): 

Base review form for postdocs

Performance planning worksheet for postdocs and their supervisor(s)

The performance planning worksheet is more detailed and more actively incorporates the postdoc’s voice in the process. In either case, both you and your postdoc should work to complete your sections of your preferred form before meeting to finalize it. So, please share the form you will be using in the process with your postdoc well in advance of your meeting.

You should submit the completed review form, endorsed by both the postdoc and you to your department and/or college (as appropriate) HR representative to place in the postdoc’s employment file by JUNE 30, 2020. 

If your postdoc’s position began on or after April 1, 2020, they are exempt from this year’s annual review. 

The Office of Postdoctoral Affairs (OPA) understands that the current remote work situation may require you to have your postdoc performance review meeting remotely this year. We encourage you to use Zoom or other platforms to schedule a one-on-one virtual meeting with each of your postdocs to discuss their performance from the July 2019 – June 2020 period as well as their training plan for the coming July 2020 – June 2021 period. 

OPA has developed a guide to effective postdoc mentoring plans, which you may want to reference before meeting with your postdoc for their performance review. 

OPA would like to emphasize that the evaluation and planning process for each year should be a two-way conversation between you and your postdoc where you can review your postdoc’s productivity and work from the past year, convey your expectations and goals for this coming year, and have your postdoc express their personal training and career development goals for the coming year. 

For more, please refer to our career development resources for postdocs webpage.

By laying out a comprehensive set of expectations for both parties, you and your postdoc can stay accountable to your roles and commitments. Mentoring is multilayered and we hope you know that you don’t have to be the only mentor for your postdoc. OPA is here to help and can recommend additional career mentors for your postdoc, if needed. 

So, please don’t hesitate to reach out to me with any questions you may have during the process. 

Thanks,

Chris

—

Chris Smith, Ph.D.

Postdoctoral Affairs Program Manager

The Graduate School

North Carolina State University

919-515-6503 (office) 

postdocadmin@ncsu.edu

1020 Main Campus Drive

Campus Box 7102

Raleigh, NC  27695-7102

go.ncsu.edu/opa

Schedule a time to meet via Google Calendar