Tracking COVID-19 Related Costs

Talley Student Union.

The University Budget Office has requested both estimated and actual financial impacts related to the COVID-19 virus. This effort is to understand the losses in revenue as well as any additional expenses incurred in continuing operations.

We need the assistance of all department and unit heads to gather this important information.

The Budget Office is working with Department/Unit Heads and key business partners to project, track, and document COVID-19 related costs on behalf of a University Budget Office request for us to do so on a bi-weekly basis.  The types of costs described in the question would be items to document via this process.  We don’t have any information about whether there will be any additional resources provided to cover those costs.

University Budget Office Memo

Excerpt from the memo released on March 13, 2020.

The University Budget Office is assisting the university in capturing information regarding anticipated impacts and costs associated with the COVID-19 outbreak. This data collection exercise includes the assumption that classes will be delivered in an online format and the potential of requiring nonessential employees to telecommute through the end of the fiscal year as a result of the COVID-19 state of emergency. This request applies to all funding sources.

At this time, we are not aware of additional resources available to the university for costs associated with COVID-19. Therefore, a reassessment of spending priorities for this fiscal year in each unit must be a part of developing a funding contingency plan for COVID-19.

We are expecting information requests from various state and federal agencies in the coming weeks. The data gathered in this exercise will be used to respond quickly to these requests.

Please update and submit the template to on a biweekly basis beginning Friday, March 20.

If you have any questions, please email CALS Director of Budgets and Planning Sean Munday, University Budget Director Adam Brueggemann or University Assistant Budget Directors Luke McHale or W. Patrick Flanary.