Center for Environmental Farming Systems (CEFS) Business Program Associate

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The Center for Environmental Farming Systems (CEFS) is hiring a Business Program Associate who will provide technical day-to-day customer service and support of the operations of CEFS in particular, providing grant management support services to program staff. In addition, this position will stay up-to-date on program policies and procedures to effectively communicate them to clients, will problem solve as needed, and will maintain accounts and records to support reporting needs. Finally, this position will play an important role in the administration team of CEFS and will operate under the direction and supervision of the administrative lead of the organization.

Many of the initiatives of CEFS are public outward-facing initiatives, and this position will be expected to positively interact with outside partners.

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Essential duties of this position include:

  • Provide grant and account management support to a number of initiatives of CEFS. This includes, but is not limited to completing general bookkeeping duties, maintaining and adhering to timelines, and supporting the development and submission of grant actions (budget modifications, no-cost extensions) with PI’s and University personnel. The position will be the main program contact for purchase orders, vendor setup, P-Cards, and travel.

  • Responsible for processing and tracking work transactions as issued. This may include but is not limited to, transactions involving accounts receivable and account payable for a variety of organization and initiative events. This position will also be responsible for generating reports of these activities as needed, and thus, maintaining accurate records of tasks performed will be necessary.

  • Maintain productive, professional, and collaborative work relationships. The incumbent is expected to provide timely, clear, accurate, and courteous responses to internal and external clients. This includes following up and resolving matters independently using the resources available. In addition, most of the initiatives of CEFS are public outward-facing initiatives, and this position will be expected to positively interact with outside partners.

  • Responsible for effectively and professionally communicating with a diverse group of colleagues, faculty, campus units, and external partners in both written and verbal formats, including electronic communication when relaying program information, requesting information, and/or documenting work pursuant to guidelines. In addition, this position, in its support of program initiatives, will be responsible for employing active listening and remaining open to others’ ideas and thoughts while developing a work path forward; this is especially so when working to support PI’s and Co-PI’s on grant management.

  • Maintain systems for data management and monitoring for events and grant projects in order to prepare reports or data for use in presentations or other communications.


  • The incumbent will be expected to clearly explain, interpret or demonstrate the use of data management tools to program staff or colleagues.

  • Other duties as assigned/required.

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Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

  • Graduation from a four-year accredited college or university with a degree in accounting, business administration, finance, public administration, or a related degree;

  • Experience in bookkeeping;

  • Experience with standard office procedures;

  • Proficient with MS Office, Adobe, and Google Platforms;

  • Use of data/financial management tools such as excel spreadsheets, google forms, and university systems.

Preferred Qualifications

  • Graduation from a four-year accredited college or university.

  • 1-3 years experience in the area of assignment.

  • Experience with accounting and budgeting.

  • Knowledge of NCSU accounting and budgeting process, Wolf Reporting System, Travel regulations, MarketPlace, Google Platform, standard office procedures, and knowledge of contract and grants processes.

  • Ability/Aptitude to have a quick uptake on learning and navigating university systems.

Valid NC driver’s license or the ability to obtain one within 60 days of start is required.

The Center for Environmental Farming Systems (CEFS) is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, political affiliation, status as an individual with a disability, or status as a protected veteran. Please see the job posting for information about how to request disability-related accommodations during the application and interview process.