Biweekly hiring procedures

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Instructions for Faculty for hiring Bi-weekly employees:

1. Download (or pick up in main office) the

• Supervisor New Hire
• Acceptance of Temporary Employment
• For TA’s paid on a flat rate, you also need the Flat Rate Request Form.

2. Complete and sign all forms (both supervisor and prospective employee must sign).

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Instructions for prospective employee:

1. Make an appointment to meet with Virginia King via email or call 515-3806.

• Bring in signed Supervisor New Hire and Acceptance of Temporary Employment forms (and FRRF if needed).
• Obtain employment packet* from Virginia King.
• Bring approved Proof of Identification documents.   The following list includes some options that are commonly used. 
  • Passport
  • Driver’s License and Social Security Card
  • Driver’s License and Birth Certificate
  • NCSU ID card and Social Security Card
  • NCSU ID card and Birth Certificate

A complete list of options is available on this link.
 
*Packet contains Forms to be filled out by prospective employee and must be returned before an employee is approved to work:

• I-9
• Background check
• Personal Information form
• W4 (federal tax form)
• NC4 (state tax form)
• Direct Deposit form  (required by the University)
• Temporary Application form

The supervisor and employee will be notified via email when the employee is approved to work.

*The following forms must be received on or before due date of the first timesheet:

• Compliance Statement
• Confidentiality Statement
• Patent Agreement
• Hazard Training – This training is done online.  The proof of completion form is returned to Ms. King.

Timesheets and deadlines can be found at the following links:
            Timesheet
            Deadlines

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